What Documents are required for Annual Compliances of Public Companies?
The following documents are necessary for the annual compliances of a
Balance Sheet and the Profit and Loss Account:
- Provides an overview of the financial status of the company.
Includes information on the assets, liabilities, income, expenses, etc.
Standalone financial statements or consolidated financial statements may
Consolidated financial statements combine the financial performance of
subsidiaries and associates.
Gives an understanding of the company's operations, financial
performance and also its future prospects as a business doing company.
Includes information on achievements, challenges, corporate governance
practices and sustainability initiatives.
Details of the Members:
- Contains information about members or shareholders.
Includes names, addresses, shareholding patterns and changes in
Details of the Directors:
- Provides information about the company's directors.
Includes names, addresses, qualifications, experience and changes in
- May disclose their interests in other companies.
Secretarial Certificate and Other Necessary Documents:
Additional documents, such as a secretarial compliance certificate, may
Compliance with specific requirements of the Companies Act and other
applicable laws is necessary.
What are the Annual Compliances for Public Limited Company?
When it comes to the annual compliances for a public limited company in
India, the following are the main and significant requirements:
Annual Return in Form MGT-7: This form should be filed
with the relevant Registrar of Companies (RoC) within 60 days of the
Annual General Meeting (AGM). It includes updated information about
directors and shareholders.
Financial Statements in Form AOC-4: The filing of this
form with the RoC is required within 30 days of the AGM. It encompasses
various important documents, such as the Balance Sheet, Profit and Loss
Account, Directors' Report, Cash Flow Statement, Auditor's Report and
Consolidated Financial Statement. In India, listed public limited
companies are mandated to prepare their Financial Statements using the
Extensible Business Reporting System (XBRL). This system ensures
standardised and digital reporting for enhanced transparency and
accessibility of financial information.
Form ADT-1: The appointment of the company's auditor
should be filed within 30 days from the date of incorporation in Form
ADT-1, as approved by the Board of Directors.
Form MGT-8: Public companies with a paid-up share
capital of Rs. 10 crore or more or an annual turnover of Rs. 50 crore or
more must obtain certification by a practising Company Secretary.
DIR-3 KYC: All directors need to file Form DIR-3 KYC to complete their
Know Your Customer (KYC) verification with the RoC. Existing directors
need to verify the OTP received via email and mobile, while new
directors must submit this form.
Form DPT-3: The Return of Deposit should be filed with
the RoC in Form DPT-3.
Form MBP-1: In the first board meeting, every director
should disclose their interest in any company, firm or other entities,
including shareholding interests, by filing Form MBP-1.
Income Tax Returns: Public limited companies must file
their Income Tax Returns with the Income Tax Department by 30th October.
Tax audit is mandatory if the annual turnover exceeds Rs. 1 crore.
Secretarial Audit Report in Form MR-3: All public
limited companies, whether listed or unlisted, should submit the
Secretarial Audit Report along with the Board Report if their paid-up
capital reaches or exceeds Rs. 50 crore or their annual turnover equals
or exceeds Rs. 250 crores.
Compliance with SEBI Regulations: Public limited
companies, especially those listed on stock exchanges, need to fulfil
all the annual compliances under SEBI regulations, including the Listing
Regulations of 2015.
Form MGT-14: The adoption of financials and Director's
Report should be filed within 30 days from the board meeting, along with
a copy of the board meeting minutes.
Form MGT-15: This form contains an exclusive report on
the Annual General Meeting (AGM) of the company.
Event-Based Annual Compliances: These refer to the
various obligations that a (listed) public limited company needs to fulfil
throughout the year. These obligations encompass internal company
administration, external business management, corporate growth
initiatives, as well as any unforeseen or contingent activities that may
Annual Compliances under other Applicable Laws: In
addition to the company-specific requirements, public limited companies
are also obligated to comply with various other laws. These laws encompass
areas such as Labour and Employment, Corporate and Commercial, Excise and
Custom, RBI (Reserve Bank of India), FEMA (Foreign Exchange Management
Act), Intellectual Property, Pollution Control, PF (Provident Fund) and
ESI (Employee State Insurance) Regulations, Maritime and Admiralty Laws