Advantages of PF and ESI Compliance Services

Description

Medical Care Benefits

- Workers and their families enrolled under ESI Registration receive medical care and insurance benefits upon starting employment under Section 57 of the Act.

Maternity Benefits

- Pregnant females receive maternity benefits for up to 26 weeks with a 30-day extension on medical recommendation. 

- Employers must contribute 70 days of wages in the two last contribution periods to qualify. 

- Maternity benefits include:

- Confinement benefits for twelve weeks (Form 21 and 23).

- Miscarriage or medical termination of pregnancy benefits for six weeks from the date of miscarriage.

- One month's benefits for sickness caused by premature birth or pregnancy (Forms 8, 9 & 10). 

- Benefits for childbirth death under Form 24.

Disability Benefits

- Employees experiencing permanent or temporary disablement due to unplanned events receive certain benefits. 

- Disabled workers receive 90% of their monthly income as disablement benefits.

Sickness Allowance

- ESI members can take up to 91 days of sick leave per year, covering 70% of their monthly wage during illness-related absence.

Dependent Benefits

- In case of a worker's death during employment, their dependents receive 90% of the employee's monthly income.

Funeral Expenses

- The family of the deceased employee receives an additional Rs. 10,000 towards funeral costs.

Expenses for Confinement

- Insured females or employees' wives confined in areas without healthcare facilities under the ESI scheme can claim confinement expenses.

Vocational Rehabilitation

- Permanently physically challenged insured workers can receive vocational rehabilitation training at VRS (Vocational Rehabilitation Centre).

Physical Rehabilitation

- Employees becoming physically disabled due to employment injury or occupational hazards may claim physical rehabilitation benefits.

Old Age Medical Care

- Retiring ESI workers or those opting for VRS (Voluntary Retirement Scheme) / ERS (Early Retirement Scheme) receive annual medical care benefits.

Extended Sickness Benefit

- ESI participants with chronic diseases can take extended sick leave for up to 2 years after the standard 91 days of sick leave has expired.

Enhanced Sickness Benefits

- Registered ESI members willing to undergo sterilisation receive enhanced sickness benefits equivalent to 100% of their daily average wages.

Form

Purpose

Frequency

Timeframe

FORM 01

Employers Registration Form

Within 15 days

Registration

FORM 3

Return of Declaration Forms

Monthly

Monthly

FORM 5

Return of Contributions

Half Yearly

Every Six Months

FORM 6

Register of Employees

Initially; Update through Portal anytime

At Registration; As needed

FORM 11

Accident Register

Record Personal Injury to an IP

As required

FORM 12

Accident Report

Submit within 24 hours of Casualty

Within 24 Hours of Incident

Form

Description

Deadline

FORM 1

Declaration Form

Within 10 days

FORM 1A

Family Declaration Form

Within 15 days

FORM 9

Sickness, T.D.B. & Maternity Benefit

Submit without delay to Branch Office

FORM 14

Permanent Disablement Benefit

Declared as permanently disabled

FORM 15

Dependent Benefit

Certified by Gazetted officer

FORM 20

Maternity Benefit after the death of IP

Submit Certificate in Form 24-B within 30 days of IP’s death

FORM 22

Funeral Expenses

Nominee or eldest member can claim

FORM 72

Duplicate ESIC Smart Card

Applied when Card is lost or Defaced

Entities Covered by ESI Scheme

Requirements

Employed ten or more workers during the prior year

Must obtain ESIC Registration

Insurance Deductions

Only applicable if monthly earnings exceed Rs. 21,000 (Basic wages + Dearness Allowance) or Rs. 25,000/- for Persons with Disability

ESIC Coverage Mandate

Required for entities with at least twenty workers in certain states

ESIC Compliances

Provide covered employees access to dispensaries, hospitals, and medical clinics

ESI Registration Certificate

Must be obtained within fifteen days of becoming applicable

ESIC Regulations

Rules and provisions may differ between states

Contribution

Percentage

Employer

3.25%

Employee

0.75%

Step

Description

1. Login

Login into ESIC Portal. Go to ESIC portal and click the 'Sign Up' button under the 'Employer Login' option on the home screen and enter the required details.

2. Confirmation Mail.

You are going to get a confirmation mail on your registered email ID along with mobile phone after submitting the form. The mail will include the username and password information for employer and worker registration under the ESI scheme.

3. Employer Registration Form-1.

Log in to the ESIC portal and select 'New Employer Registration' from the page options and 'Type of Unit' from the drop-down list. Complete the 'Employer Registration - Form 1' with information regarding the unit, employer & staff.

4. Payment for Registration.

After submitting the Employer Registration Form-1, the 'Payment of Advance Contribution' page will open. Pay advance contribution for 6 months.

5. Registration Letter.

The system will produce a Registration Letter (C-11) upon successful payment of the six months' advance contribution. The Registration Letter includes a 17-digit Registration Number assigned by the ESIC department. The registration Letter (C-11) constitutes evidence of employer Registration under the ESI scheme.

PF ESIC Compliances/Returns

Description

ESI Registration Status

Upon successful registration under the Employees' State Insurance Act of 1948, the company's ESI registration status becomes active.

Dormant Registration Option

Companies not immediately subject to the ESI Act can opt to make their registration number dormant within 6 months to avoid penalties for non-compliance.

Extension of Dormant Status

To prolong dormant status, companies must log in to the ESI website before 180 days elapse from the start of the dormant period.

Employee Attendance Register

Maintaining and submitting a record of employee attendance is mandatory as part of the ESI returns.

Form 6 Register

Form 6 register, containing details of the company's employees, must be prepared and submitted accordingly.

Wages Register

A register detailing employee wages and salary information must be filed along with the returns.

Accidents Register

An accidents register must be maintained to document any incidents or accidents occurring on the business premises.

Monthly Returns and Challans

Accurate preparation and filing of monthly returns and challans related to ESI contributions are essential ESI registration compliances.

Compliance

Description

Attendance Register

Maintain a record of employees' attendance.

Register of Wages

Maintain a complete record of wages paid to workers.

Inspection Book

Keep a record of inspections conducted on the premises.

Monthly Return and Challan

Submit monthly returns and challans by the 15th day of the following month.